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Re-chartering What is it?
On June 15, 1916, the United States Congress granted a federal
charter to the Boy Scouts of America.
This charter can be found in the United States Code, Title 36
(Patriotic Societies and Observances), Chapter 2 (Boy Scouts of
America) As stated in the U.S. Code regarding the BSA: "The purpose
of the corporation shall be to promote, through organization, and
cooperation with other agencies, the ability of boys to do things
for themselves and others, to train them in scoutcraft, and to teach
them patriotism, courage, self-reliance, and kindred virtues, using
the methods which were in common use by Boy Scouts on June 15,
1916."
The Boy Scouts of America renews its federal charter each year
through a formal reporting to Congress. They (the BSA,) in turn,
have granted charters to sponsoring (chartered) organizations. And
like the BSA and the U.S. Congress, these chartered organizations
must report to Scouting once each year to renew their local
charters. Chartered organizations are issued a charter, effective
for one year, to operate a Cub Scout Pack. The charter year is not
necessarily the same as the calendar or program year (the current
Pack charter indicates the charter expiration date.) In the months
prior to the charter expiration date, the District Executive, Unit
Commissioner, Pack Committee, and Cubmaster all play an important
role in the preparation and execution of the re-chartering process.
Cimarron Council Re-Charter Process
One hundred to ninety days before the charter renewal date, the
commissioner will pick up the charter renewal packet from the
council. The charter renewal packet should contain (a) youth
applications, (b) adult applications, (c) insurance information, (d)
certificate of insurance coverage, (e) re-charter instructions, (f)
unit renewal application instructions, (g) registration and
subscription information, (h) the annual charter agreement, and (i)
membership inventory.
Ninety days before the charter renewal date, the professional
Scouter renews the annual charter agreement with the executive
officer of the chartered organization. During the visit, they (a)
discuss the success and needs of the unit, (b) review the role of
the chartered organization and the local council, and (c) consider
key unit personnel to determine replacement, additions and
recognition.
Sixty days before the charter renewal date, the commissioner and the
unit committee conduct a membership inventory of youth and adults.
Contacts or visits should be made to inactive youth and adults.
Every effort should be made to recruit additional youth and adults
so that the unit registers with no loss in membership.
Forty-five days before the charter renewal date, the commissioner
and the unit committee chairman conduct the charter renewal meeting,
which includes identifying youth and adults to reregister,
completing forms, and collecting fees. The executive officer of the
chartered organization or the chartered organizational
representative approves all volunteers and the unit leader certifies
the youth to be registered. Participants of this meeting should
include the commissioner, chartered organizational representative,
executive officer of the chartered organization, unit leader, and
all other unit volunteers.
Fifteen days before the charter renewal date, the commissioner
submits the complete charter renewal application to the council
service center.
After the charter submittal, the charter should be available to the
unit commissioner to conduct a formal charter presentation to the
chartering organization.
Charter Renewal Meeting Agenda
(Conducted 45 days before the charter renewal date.)
I. Introduction and Opening Comments Unit committee chairman
II. Membership Review Commissioner
Adult
Youth
III. Collect Fees Unit committee chairman
Charter
Adult
Youth
Boy's
Life
IV. Complete renewal form Commissioner
Executive office approves the charter renewal form
Executive officer or chartered organizational representative
approves and
certifies volunteers
Unit
leader approves and certifies youth
Check
for accuracy and completeness
V. Confirm charter presentation date Commissioner
VI. Closing comments Commissioner
Executive officer of the chartered organization
Commissioner
Before You Turn Your Application In....
Have you checked all records for accuracy?
Does your Unit have an (a) Institutional Head, (b) Chartered
Organizational Representative, (c) Committee Chair, (d) at least two
members of the unit committee, and (e) Unit Leader?
Do you have enough assistants to provide two deep leadership at all
Scouting function?
Do all new adult leaders have a correctly filled out adult leader
application?
If a youths rank was incorrect, have you attached advancement
reports to correct?
Have you indicated those that wish to receive Boy's Life?
Have you included one check for all fees, including the charter
renewal, payable to Cimarron Council, Boy Scouts of America?
Have you obtained all the proper signatures including (a) Unit
Leader, (b) Executive Officer of the Chartered Organization, (c)
Committee Chair and (d) the Chartered Organization Representative?
Centennial Quality Awards Program
Did you notice that you did not have a Quality Unit application with
your re-charter packet? The Centennial Quality Awards program is
designed to recognize units, districts, councils, areas, and regions
in achieving excellence in providing a quality program to a growing
youth population in America at all levels of the Boy Scouts of
America.
2008
2008 How to Succeed at Earning the Centennial Award! No. 14-582
NEW DVD!
How to Succeed at Earning the Centennial Quality Award! Provides
a message for volunteers to help them understand each quality
program indicator. It provides examples of how to interpret each
criterion and how to establish and achieve the goals set. It is
designed to be shown at council, district, or unit meetings.
2007
Need a Charter Renewal Form or More Information?
Coming soon...
Cimarron Council Re-charter Instructions
Unit Renewal Application Instructions
If you need youth or adult application please contact the Cimarron
Council.
Once You Have Completed Everything
Turn your accurate and complete application into your commissioner.
They will sign it as the Council Representative.
You have now completed your charter renewal application process!
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