Order of the Arrow Eligibility Requirements and Election Procedures
The Order of the Arrow (OA) is Scouting’s National Honor Society. The fourfold purpose of the OA is:
- To recognize those campers – Scouts and Scouters – who best exemplify the Scout Oath and Law in their daily lives, and by such recognition cause other campers to conduct themselves in such manner as to warrant recognition.
- To develop and maintain camping traditions and spirit.
- To promote Scout camping, which reaches its greatest effectiveness as a part of the unit’s camping program, both year-round and in the summer camp, as directed by the camping committee of the council.
- To crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.
Order of the Arrow Elections
Once each year, a chartered Boy Scout Troop or Varsity Team may hold a unit election to elect youth members of their troop or team to become members of the Order of the Arrow. New members are voted on by every youth member of the troop present at the election - not just the OA members. If your troop has no active OA members, that’s fine. A unit election team, trained in the latest OA election policies, will visit a regular troop meeting at the Scoutmaster’s invitation to conduct the election for you.
Elections are usually held in the spring by an OA Elections Team from the Lodge. The Lodge recommends that elections take place no later than May 15th so that the newly elected candidate has ample time to plan on attending an Ordeal weekend. Elections are normally held at a regular troop meeting, and take about half an hour to complete.
In order for an election to be held, at least 50% of your active youth members must be present – if less than 50% are present, the election must be rescheduled. All elections are to be conducted by an active member of the Ema 'O Mahpe Lodge who is knowledgeable of and qualified to conduct an OA election.
The requirements for election for youth members (in the OA, a ‘youth’ is anyone under the age of 21*) are as follows:
- Must be under 21 years old at the time of election. (Assistant Scoutmasters under 21 are considered Youth)
- Hold at least the First Class Scout rank (this includes Assistant Scoutmasters over the age of 18 but under the age of 21; they have to have earned First Class before their 18th birthday).
- In the past two years, have completed fifteen (15) days and nights of camping under the auspices of the Boy Scouts of America. The fifteen days and nights of camping must include one long-term camp of six days and five nights (usually this is summer camp), and the balance of the camping must be short-term (1, 2, or 3 night) camps.
- Have the approval of the scoutmaster.
The above requirements must be certified by the Scoutmaster, BEFORE the election is conducted.
* A Scout with a disability who is classified as a youth member of the unit (regardless of age) may vote and be a candidate for election as long as all other qualifications are met.
Adult Requirements and Nomination
The Order of the Arrow is a youth organization--adults must be nominated to and approved by the lodge (adults that were elected to the OA as a youth do not have to be nominated). As long as the unit successfully elects at least one youth member to the Order, the troop then may also nominate (not elect) an adult for membership. Where youth membership is given by his peers as a recognition for service, adults are nominated and accepted if their membership will enrich the Order of the Arrow experience for the youth, or provide some service to the Lodge, the Camp, or the Council. Adult membership should not be given solely as a recognition or honor. There is no provision for nominations by Venturing Crews or Explorer Posts.
The requirements for nomination of adult members (in the OA, an ‘adult’ is anyone 21 years of age or older) are as follows:
- Must be a registered and active member of a Boy Scout Troop or Varsity Team of the Cimarron Council of the Boy Scouts of America at the time of nomination.
- Must be at least 21 years old at the time of nomination. Both males and females are eligible.
- In the past two years, have completed fifteen (15) days and nights of camping, including one long-term camp of six days and five nights, under the auspices of the Boy Scouts of America.
A separate adult nomination form exists for adult Scouters. At the end of a successful election for youth, the Election Team will give the Troop Committee Chairman an adult nomination form. The nomination form is completed in full and mailed to the Council Service Center. Troops or teams may nominate one adult for the first 50 active youth members it has registered. Units having more than 50 registered, active youth members may nominate an additional adult for every 50 registered, active youth, or fraction thereof. For example, a troop having 51 to 100 registered, active youth may nominate two adults each year if at least one youth has been elected. The Adult Selection Committee will review the form and make a decision on the adult’s nomination. Please remember that nomination does not ensure approval. If approved, the troop will be notified so that they can decide how they will inform the candidate. Adult candidates need to complete the Ordeal within one year, same as a youth member.
To Schedule an OA Election
Unit elections are normally held from January 1 through May 15, but may also be held at other times, preferably not during Summer Camp.
- The Patrol Leader’s Council and Scoutmaster pick a date for the OA election (Please have alternate dates available).
- Dates should be picked far enough in advance to allow the election team to schedule the election. Elections are best held during a regular troop meeting, at a time where as close to 100% of the troop as possible can attend.
- The Lodge will contact the Scoutmaster about a date for the election.
- The Scoutmaster prepares a list of eligible candidates for election based on the requirements above. Prior to the election, the Scoutmaster should notify and counsel those Scouts who he is not recommending for election. If possible, the Scoutmaster or Senior Patrol Leader should prepare preprinted ballots with all the names of the eligible candidates. If not, the election team will have blank ballots with them.
- The Election Team will contact the Scoutmaster to verify the election, location, time, etc. Any questions or concerns should be resolved at this point.
Conducing an Election
The following information will help the PLC, Scoutmaster and others who are assisting with the election process.
Prior To The Election
The Scoutmaster prepares a list of eligible candidates for election based on the requirements above. Prior to the election, the Scoutmaster should notify and counsel those Scouts who he is not recommending for election. If possible, the Scoutmaster or Senior Patrol Leader should prepare pre-printed ballots with all the names of the eligible candidates.
On Election Night
The election team conducts the unit OA election and arrives before the election is held. They will ask for the active number of Scouts registered in the troop; the number of Scouts present at the meeting; and the names and ranks of all Scouts who are deemed eligible by the Scoutmaster. This information is put on the election form and the Scoutmaster certifies this information with his signature on the form.
The names of the candidates are presented to the unit, and the election team explains the criteria for voting.
- Voting for candidates is done by secret ballot.
- No interference or public revelation of an individual’s votes or the votes in total is tolerated.
- All youth, including Assistant Scoutmasters under the age of 21, may vote.
- Candidates may vote for themselves if they think that they are worthy.
Those voting have three options:
- Not turn in a ballot, which is abstaining. This does not affect the final result.
- Turn in a blank ballot, which is a vote for nobody. This helps no one and hurts all candidates.
- Vote for any number, including all of the candidates eligible. This helps those who they vote for, and hurts those who they don’t vote for.
Ballots are collected by the team and counted in private. In order to be elected, a candidate has to receive 50% of the ballots TURNED IN (abstentions don’t count against the final, but blank ballots do). The election team notes which scouts have been elected, and destroys the ballots (preferably offsite). If no one Scout has enough votes to be elected, the election team re-runs the election, with further explanations of the OA and offering to answer questions. If the result of the second ballot is that again no one is elected, that counts as the election for this year.
The Scoutmaster is told the results of the election. It is his/her choice as to when the results are made known; immediately or at another time in the troop setting. Note, however, that a candidate has one (1) year in which he may complete the Ordeal, which completes his membership into the OA.
The Election Team completes the election form:
- A check mark by all candidates who are elected.
- Fill in the proper blanks on the form with the names, addresses, phone numbers, and email addresses of those elected.
- The OA Troop Rep and Election team leader sign the form.
- Mail or return the form to Ema 'O Mahpe Lodge.
After being elected or nominated, candidates may participate in a call-out ceremony to recognize those Scouts and Scouters that were selected before they attend their Ordeal. The Ema 'O Mahpe Lodge most generally conducts the Lodge call-out ceremony during summer camp at Will Rogers Scout Reservation. The ceremony may be performed at other times including a camporee, a call-out weekend or at a troop or team meeting.
Non-Council Call-Out Ceremony
Troops who are attending summer camp at a non-Cimarron Council camp will need to let the Lodge Advisor know where they will be attending camp if they wish for their members to participate in the call-out ceremony of the camp. The Lodge Advisor will help you obtain the proper paperwork with the required signatures per OA policy.
Completing the Ordeal, a weekend-long experience that tests a Scout’s dedication to the Scout Oath and Law, is the final step for membership in the Order of the Arrow. The Lodge has at least two Ordeals a year, one in the sping and one in the fall, so the candidate generally has two opportunities to complete the Ordeal. Please do not hold off on notifying a candidate unnecessarily so that he misses a chance to be inducted. Exceptions to the one-year rule may be granted by the Lodge for extenuating circumstances. If a Scout does not complete the Ordeal within one year and an exception is not granted, the Scout would need to be re-elected.
Any questions about elections, procedures, results, the Ordeal, or any other concern about the Order of the Arrow can be directed to the Lodge Chief, Adviser, or staff Adviser.